Vendor Compliance Information
Important Notice
Baker County School District may not permit the sharing of student, employee, or other protected information with a third-party vendor until all required agreements and compliance documentation have been completed and approved.
Submission of documentation does not constitute approval.
Products and services requiring access to protected information may not be used by the district until all required documentation has been reviewed, executed, and approved.
Who Must Comply?
These requirements generally apply to any vendor whose product or service:
- Creates student accounts
- Stores student data
- Uses student email addresses
- Integrates with Google Workspace or Microsoft 365
- Receives student roster information
- Uses Single Sign-On (SSO)
- Receives, stores, processes, or accesses personally identifiable information (PII)
- Provides instructional, assessment, communication, or educational services involving student information
Existing Agreements
The Access 4 Learning Student Data Privacy Consortium database contains agreements that have already been executed by Baker County School District.
The database is provided as a reference tool for agreements previously executed by Baker County School District.
Vendors that do not have an executed agreement on file must complete all applicable compliance requirements before protected information may be shared with their product or service.
View Privacy Agreement Database
Required Documentation
Vendors whose products or services access, collect, store, transmit, process, or otherwise interact with student or employee information may be required to submit one or more of the following documents.
1. Student Data Privacy Agreement (DPA)
A signed Data Privacy Agreement (DPA) is required before any student information may be collected, accessed, processed, transmitted, stored, or otherwise made available to a third-party vendor.
Download Data Privacy Agreement
2. Affidavit Regarding the Use of Coercion for Labor and Services
Florida law requires certain non-governmental entities contracting with governmental agencies to provide this affidavit.
Download Human Trafficking / Labor Coercion Affidavit
3. Baker County School Board Contract Addendum
This addendum contains district-required contractual provisions and must be included when applicable.
Submission
Submission of required documents does not guarantee approval or procurement of services by Baker County School District.
Completed forms and supporting documentation may be submitted to:
Instructional Technology Department
Baker County School District
studentdataprivacy@bakerk12.org
904-397-9019